Why use Managed Print Service (MPS)?
With more companies now rethinking how their print environment is managed they are turning to Managed Print Service providers for help.
This enables organisations to streamline workflows, improve their efficiency, productivity and information security. Typically by monitoring usage, replacing consumables and finding the correct print solution to suit their business requirements.
We looked at the key benefits of a Managed Print Solution;
1. SAVE TIME AND IMPROVE EFFICIENCY
Reduces the amount of time staff spend on printer related tasks and frees up their time to focus on other strategic initiatives.
Improves productivity as information flows smoothly, predictably and efficiently through your organisation.
All print jobs are sent to a single global queue, meaning staff members can log into any printer within organisation and collect their printing.
2. REDUCE COSTS AND SAVE MONEY
All printing devices are connected to one monitoring system. This allows complete visibility of print volume, usage and performance.
Toner monitoring software ensures that replacement toners are ordered and delivered only when required, reducing toner wastage.
Automated workflows to scanning destinations such as OneDrive, Dropbox, and more, reducing the requirement for paper copies.
3. REDUCE YOUR ENVIRONMENTAL FOOTPRINT
Reduces the amount unnecessary printing as user can use touch screen panel to print all jobs, release job-by-job or delete duplicate jobs sent in error.
Change user behaviour by setting print group options, such as duplex and greyscale printing. Reducing the level of paper and toner wastage.
Providing continuity of your print equipment reduces multiple toner cartridges and end of life machines going to landfill.
4. IMPROVE YOUR INFORMATION SECURITY
Secure printing output such as print archiving, audit trails and reports, as well as ensuring organisation is GDPR compliant.
Stops unapproved usage. Staff members are required to validate access with swipe cards or device login.
Print jobs are only released once user has logged in. This ensures that documents are not left of the printer and keeps documents confidential.